Oy Hacklin Logistics Ltd privacy policy statement.

Purpose of personal data processing

Personal data are processed for handling and managing issues related to the customer relationship (service and products offering, selling, delivering and invoicing, as well as handling possible support requests and complaints).

The data are not disclosed to third parties.

Processed personal data groups

The person’s basic information and contact information (first name, last name, e-mail address, telephone number, employer and job function).

Regular sources of information

Personal data are collected from the data subjects themselves.

Personal data retention period

Information is stored for as long and to the extent as is necessary in relation to the purpose for which the personal information was collected (e.g. customer relationship, offered solutions and services, newsletter subscription).

At a minimum, data are stored for the period specified by the law.

The data are not disclosed to third parties. However, information may be disclosed in accordance with the statutory data disclosure requests of the authorities.

Data transfer outside the EU or EEA

In principle, personal data are not transferred outside the EU or EEA.

The delivery of certain products and services requires data to be transferred outside the EU, these services include:

– Website analytics: Google Analytics.

Transfers are based on standard clauses approved by the European Commission. We have assessed that the transfer of data for these aforementioned services does not endanger personal data.

Principles of registry protection

The databases containing personal data are on a server that is kept in a locked state, to which only designated and authorized persons have access due to their duties. The server is protected by an appropriate firewall and technical protection.

Access to databases and systems is only possible with separately issued personal user IDs and passwords. The data controller has limited access rights and authorizations to information systems and other storage platforms in such a way that the data can be viewed and processed only by the persons necessary for their legal processing.

The employees and other persons of the data controller are bound by a separate agreement to observe the obligation of confidentiality and to keep secret the information they receive in connection with the processing of personal data.

Rights of data subjects

The data subject has the following rights related to their personal data according to the EU General Data Protection Regulation:

The right of access
The data subject has the right to access the data concerning the data subject and demand correction and completion of any errors.

The right to restrict processing
The data subject has the right to restrict the processing of his or her personal data if the data has been processed illegally or without permission.

The right to erasure
The data subject has the right to obtain from the data controller the erasure of personal data concerning him or her if the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

The right to data portability
The data subject has the right to receive the personal data concerning him or her in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller if the data are portable in accordance to data protection legislation.

The right to lodge a complaint
The data subject has the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes current data protection legislation in the processing of personal data.

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Updated: 16.11.2022